Offer to provide more information if required (optional).State that you would willingly re-employ the person if the opportunity arose (optional, and very reassuring for the reader).Briefly describe their skills/qualifications/strengths/characteristics (optional).Briefly explain the person's responsibilities (optional).Confirm that the person's performance and attitude was (at all times) satisfactory/exceeded expectations or standards.Confirm dates, job title(s) capacity, and salary and benefits details if required/appropriate.Salutation ('To whom it may concern', or 'Dear Sir or Madam', or 'Dear ').The general structure for a reference letter is as follows: Please change the spellings in your own references letters to suit your situation. Other words ending with 'our/or' - such as endeavour/endeavor,įavour/favor - also vary in UK-English and US-English. S pelling note: These tips and samples generally use spellings based on UK-English common form, for example, 'recognise', 'organise', 'specialise', whereas US-English uses the 'ize' spelling. This is essential for employers, and very useful too for individuals, in terms of rights of access to references. See the section dealing with Data Protection and 'Subject Access Rights' in relation to references below. Data protection: In the UK the 1988 Data Protection Act has important implications for employment and education references.There are also implications for verbal and written references stemming from Age Discrimination Laws andĮquality Legislation and related best practice. Phone - if they are verbally negative they could be deemed slanderous. The same applies to giving references over the 'If you can't say anything good, don't say anything': When writing a reference letter never include any negative criticism or defamatory comments as this could constitute libel.
Unusual - you might consider providing one in a personal capacity on your own private letterhead. If, as a manager, you wish to give a reference but are not permitted to do so by your organisation - which would be very
#TO WHOM IT MAY CONCERN LETTER FORMAT PDF FULL#
Poorly presented, two-year-old, 5th generation photo-copied letters full of spelling mistakes and coffee stains Keep it professional: Reference letters should be recently dated, short, to the point and professionally presented.If the addressee is known then use the full name and address as this will increase the professionalism, and therefore the credibility, of the letter. If the addressee is not known or the letter is required for general purposes, use 'To whom it may concern', instead of 'Dear Sir Format: Below are some examples and templates for reference letters which cover most situations.So ask if a draft letter would be helpful. " Do it yourself": If you require a reference from your employer it sometimes helps to draft one yourself for your manager or HR department - many managers do not have the time or are unsure about what to write,.Useful Tips on Making the Most out of a Job Reference This article discusses samples, templates and examples for writing letters of references for employment, character or personal references. Tips and Advice on Writing Reference Letters
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